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How to choose what to do and what to delegate?

My team has never done a decent job every time I trusted them with something important. I am running out of bandwidth and don't know what to delegate and who to delegate it to. Help!

Mudassir Mustafa
Mudassir Mustafa
3 min read
How to choose what to do and what to delegate?
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My team has never done a decent job every time I trusted them with something important. I am running out of bandwidth and don't know what to delegate and who to delegate it to. Help!

Delegation is a skill that many managers struggle with. Successful delegation involves setting clear goals and expectations, defining the task and its deliverables, sharing the authority and accountability in a trustful relationship between supervisor and subordinate, assigning appropriate levels of responsibility, and regularly checking in with each other.

Reasons Why You Should Learn How To Delegate

Delegating is a crucial skill that every leader should possess. It's not just about getting work done, it's also about building your team. Here are 5 reasons why you should learn how to delegate:

  • It allows you to focus on what you're best at
  • It frees up time to focus on the more important tasks
  • It helps your team grow by giving them opportunities
  • Delegating is an art and takes practice
  • You'll be able to do more in less time

The 3 Most Common Mistakes That Are Made In Delegating Tasks

It is important to learn how to delegate effectively. In this guide, we will take a look at the most common delegation mistakes and how to avoid them.

  • Not being specific enough about the task. This can lead to confusion and frustration for everyone involved. To avoid this problem, be as specific as possible about what needs to be done and who should do it.
  • Not delegating to the right person. Some people may be better at doing certain tasks than others, so it's important to delegate tasks that are related or suited for the employees' strengths.
  • Not assigning deadlines or timeframes for tasks. When you delegate a task, it's important to give deadlines or timeframes so that people know when they need to finish their work and when they need to report back on the progress of the project.
Not hiring early on is among the most common mistakes entrepreneurs make.
Childhood boy with miniature figure
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A Step-by-Step Guide To Effective Delegation Skills

Delegation is the process of transferring tasks to other people or groups. It is one of the most important skills for project managers and team leaders.

There are four steps that can be followed to delegate effectively:

  • Decide what needs to be done
  • Identify who needs to do
  • Determine what resources they will need
  • Follow up with the delegatee until the task has been completed

How do I figure out what to delegate?

A general rule of thumb is, that everything that I enjoy, love doing, that contributes towards business growth and revenue, and what no one else knows or can learn quickly in the team, is what I do. Everything else is the tasks I delegate.

In small teams usually, everyone is wearing multiple hats and juggling tasks that were never mentioned in their job descriptions. Tasks are often picked up whenever the need arises. The key here is to empower and grow your team. The quickest and arguably the most effective way of doing that is having them go through the 'Ideal Role' question as you did. Why?

  • This will help them to reflect on their skillset and talents that might be hidden till now.
  • This will make them feel more involved in business growth and the direction company is heading.
  • The areas they need to grow and the skills they need to learn.
  • This will identify their strength and the roles they are best suited for.
This comes down to having the right people, on the right bus, in the right seats (from Jim Collin’s book, Good to Great).

All that being said, it's not easy to run a business. When you have to hire more people and grow the team is evident that will add complexities. It also makes sense that you'll still be jumping from task to task and just try to put the fire out, one after the other. It's daunting and torrid when everything feels like a priority.

But, let me tell you. Take a step out, get out of that chair, grab a cup of coffee, take deep breaths, and think about what are the things only you can do. Things that no one else on the team can do and delegate everything else. Empower your team to share the responsibility for success, avoid burnout, and focus on growth. Do this at least twice a year because the answer to the 'Ideal Role' question will change - very quickly when you are growing.

Do you need help in figuring out what is your ideal role? Book a free consultation and let's chat about it over a cup of coffee!

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Mudassir Mustafa Twitter

I help entrepreneurs and business leaders launch their products and reduce the chaos through building high performance teams and proven product management techniques.